Email Migration - Moving to G Suite (with name servers pointed your registrar)

Step by step G Suite migration.

 

GLOSSARY                                             

  • hosting company: the company that has the files for your website stored on their servers (liveBooks)
  • domain registrar: the company that reserves and registers your ".com, .net, .org" domain name (GoDaddy, Network Solutions, 1&1, etc.)
  • A-record: DNS record that determines which IP address belongs to a domain name
  • Cname: DNS record lets you assign a domain or sub-domain to another address or hostname.
  • MX: DNS record is responsible for accepting incoming email and routing it to a specified mail server

 

 

 

1.  Go to https://www.google.com/work/apps/business/landing/partners/referral/trial.html?utm_source=sign-up&utm_medium=referral&utm_campaign=apps-referral-program&utm_content=CP8B7XT

 

1.1 press “Start free trial”.

 

 

2.  Enter all the requested details in the “About you” section. Use your primary liveBooks email address.

 

 

2.1 Select “Use a domain name I have already purchased”,

  

2.2 enter your domain name and press “Next”.

 

 

 

3.  Enter your username and password. (Username should be your primary liveBooks email address).

 

 

 

4.  “Start” the setup process.

 

 

 

5.  If you have more than one email address created with liveBooks, please add the details here and press “Next”. (You can add up to 10 users)

 

 

 

5.1 You can send a notification email to your team. Each email account will receive this email.

 

 

5.2 View and approve the ‘Message preview’

 

 

 

6.  Verify your domain name.

Before you can use Google services like Gmail with your company's domain, you'll need to verify that you own it. This ensures that no one else can use services or send email that appears to come from you.

 

 

 

6.1 Select “Add a domain host record (TXT or CNAME)”. This is the recommended option.

 

 

 

6.2 Log in to your registrar control panel (GoDaddy, Network Solutions, 1&1 etc.).

 

 

 

6.3 Copy the TXT / CNAME record and add it to your registrar control panel. The verification can take up to one hour after adding the record in your DNS settings.

 

 

 

 

This is an example of GoDaddy registrar control panel. The TXT record method was used in this case to verify the domain ownership.

 

 

 

NOTE - You must complete verification within 21 days if you're signing up for G Suite. If you don't verify ownership within this timeframe, Google will remove your domain and data.

 

 

 

7.  To use Gmail with G Suite, you must set up your domain's MX records to direct mail-flow to Google mail servers. To complete this, use the administration tools at your domain registrar host (GoDaddy, Network Solutions, 1&1 etc.).

 

 

Once you log in to your domain registrar control panel, delete the old MX records and add the new ones provided by Google. Detailed instructions for all major registrars can be found here: https://support.google.com/a/topic/1611273

This is an example of GoDaddy registrar control panel. All five MX records provided by Google have been added.

 

 

 

 

8.  Press "Verify your domain and email setup".

 

 

 

9.  Wait for the confirmation message.

 

 

 

 

10.  The data migration service lets you easily migrate your users' mail and contacts to G Suite in the Google Admin console without installing a client. We recommend this service because the setup is simple and most mail server connections can be made automatically. To start, select the "Migrations" option from "Admin console" and start the email migration.

 

 

 

10.1 Check the email option and press Continue. In a single migration, you can migrate either emails or contacts, not both at the same time. To migrate both, run the migration twice choosing each option.

  

 

10.2 Select IMAP protocol. Enter the liveBooks server address "imap.everyone.net", primary liveBooks email address and password. Press “Connect”.

  

 

10.3 Enter the date you wish to migrate from as well as which folders / emails to exclude from the migration.

 

  

 

10.4 Enter the full liveBooks email address and password for each users' email account.

 

  

10.5 Check the status for each account. Wait for the status to be “Complete” and green for all accounts.

 

 

 

 

11.  Congratulations! The migration process is now finished. Please go to https://mail.google.com/ and log in to your new Gmail account.

 

 

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Google provides full instructions if you need to configure your email account on your PC, Mac and mobile devices: https://support.google.com/mail/troubleshooter/1668960?hl=en&rd=1

 

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