Email Migration - POP - using THUNDERBIRD (with name servers pointed to registrar)

POP3 - PC - Thunderbird Mail Migration

 

1.  Open your Thunderbird client and backup your emails. Right click on your “Local Folders” and select New Folder.

 

 

2.  Create a new folder for each active folder you have on your account: Inbox, Sent, personal folders, etc.Enter the folder name and press “Create Folder”.

 

 

3.  Select all emails by pressing Ctrl+A in each folder. Right click on emails and select “Copy to”, “Local Folders” and select the folder where you want to copy your emails. Repeat this step for each folder that you want to backup.

  

 Your emails are now stored locally on your PC.

 

 

4.  Go to your registrar page and log in to your control panel.

 Once you log in to your domain registrar control panel, delete the old MX records and add the new ones provided by your new email hosting company. 

 

GLOSSARY

  • hosting company is the company that has the files for your website stored on their servers (liveBooks)
  • domain registrar is a company that reserves and registers your ".com, .net, .org" domain name (GoDaddy, Network Solutions, 1&1, etc.)
  • A-record determines which IP address belongs to a domain name
  • Cname record lets you assign a domain or sub-domain to another address or hostname.
  • MX record is responsible for accepting incoming email and routing it to a specified mail server

 

  

5.  Create your new email accounts (same email addresses) on your new email hosting control panel. Log in to your new webmail account and recreate the same folder structure.

 

6.  Get the new email account’s Thunderbird settings from your registrar.

 

7.  Return to Thunderbird app and remove the existing liveBooks email accounts ONLY if you completed step 1 - email backup. If not, please follow the instructions and complete step 1.

 

Right click on your email account and select “Settings

 

 

Click on your email account and press “Account Actions”. Select “Remove Account” and confirm.

 

 This way your liveBooks email account will be removed from Thunderbird.

 

8.  Add the new email accounts on Thunderbird using the new email settings provided by your email hosting company.

Open Thunderbird, you are prompted to set up an email account if you haven't already. Select “Email

 

 

Select “Skip this and use my existing email

 

  

You will be asked for: 

  • Your name: your full name
  • Email address: full email address
  • password: Your new email password

 

Fill in this information, then click “Continue”.

  

 

Enter Server details and press “Next”:

 

Incoming:

  • IMAP
  • Server Hostname: IMAP server

Outgoing:

  • SMTP
  • Server Hostname: SMTP server

 

User name: your full email address

 

 

If asked, please enter the port number:

  • incoming mail server. Common port numbers for incoming mail are 143 and 993 for IMAP accounts.
  • outgoing mail server. Common port numbers for outgoing mail are 25, 2525, 465, and 587

  

A confirmation message will be displayed with all the accounts settings. Press “Done”.

 

 Your new email account is now configured on your PC. For multiple email accounts please repeat the above steps.

 

 

Right click on your new account and select “Subscribe”.

 

 

Select all folders and press “OK”.

 

 

On the main window press ”Get Messages” and wait for Thunderbird to retrieve all messages and folders from the server.

 

If folders are missing from your PC please press the “Get messages” button again.

 

9.  Once your new email accounts are set up, it is time to import your emails to your new account.

 Open each folder from your “Local Folders” panel. Select all emails by pressing Ctrl+A. Right click and select “Copy To”. Select your new email account and the destination folder.

 

 

Repeat for all folders.

 

 

Congratulations! The process is now finished. Please make sure all emails are in place and you can send / receive emails with your new account.

 

All emails will be uploaded on the new server. Multiple devices can be configured to access your email address in the same time using IMAP protocol.

 

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